GENERAL TERMS AND CONDITIONS
General terms and conditions of travel arrangements are a fundamental part of booking agreement, concluded between SloActive d.o.o. or other accredited agency and passengers, who are booking a certain travel arrangement. Once the interested passenger orders a certain travel arrangement in the agency, over the phone or e-mail, it is considered that he has accepted the general terms and conditions. The booking the passenger makes is obligatory and therefore it is possible for the passenger to cancel his booking exclusively according to the general terms and conditions regarding the cancellation of the booking on behalf of the passenger. The passenger is responsible for all the costs and consequences, which may occur due to incorrect information he has provided when making a booking.
CYCLING OR HIKING TOURS AND CYCLING OR HIKING TRIPS
Biking and hiking trips and tours organized by SloActive Agency are trips and tours which are Outdoor Activities, meaning that as any other Outdoor Activity also cycling or walking tours and trips are inherently hazardous and each person booking such tour or trip may be exposed to dangers and hazards, including some of the following (depending on the nature of the activity): falls, fractures, concussions, dangerous weather, overexertion, overheating, injuries from lack of fitness or conditioning, hypothermia, hostile or aggressive wildlife, death, equipment failures, losing control of or crashing the bike, traffic, collisions with moving or parked vehicles or other obstacles, road and/or mountain bike or hike trail hazards (for example – sewer gratings, gravel, logs and debris), failure to wear a helmet and/or other protective equipment, and negligence of others. In consideration of the permission to participate in any of SloActive tours or trips, each person booking a SloActive tour or trip freely assume the above-mentioned risks as well as other risks not listed that are part of booked activity and agrees to sign and understand the RELEASE OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNIFICATION AGREEMENT provided to the client(s) by SloActive on the tour or trip start date.
Making a booking (Travel Agreement) and Payment
The passenger can book a travel arrangement on SloActive d.o.o. website, or in any other accredited agency or by e-mail. A telephonic, oral or other form of registration with us (SloActive d.o.o.) or one of our partner agencies shall be equally binding. By making a booking SloActive d.o.o. and the passenger agree a travel agreement, which includes the information regarding the travel arrangement that the passenger has chosen or in other cases the travel agreement refers to the travel arrangement program, that consist of all the information regarding the chosen travel arrangement program. Booking shall be carried out by the registering party for all co-named participants. The registering party firmly agrees to these conditions of travel, including on behalf of and for the co-named participants. The agreement shall come into being upon acceptance by SloActive d.o.o. or its partner agencies upon sending the booking confirmation / invoice. Subsidiary agreements and amendments to the concluded travel agreement shall require our written confirmation. When making a booking, the passenger has to provide all the necessary information and his personal documents that are required by the travel arrangement programs and pay the amount of 30% of the total value of the travel arrangement or he has to follow the instructions, stated in the travel arrangement program. The passenger has to pay the remaining amount of the travel arrangement price at the latest 21 days before the chosen tour start date or as stated on the booking form / in the travel agreement. In case the passenger fails to pay the remaining amount of the travel arrangement price in time, it is considered that he has cancelled his booking and in this case SloActive d.o.o. follows the regulations of general terms and conditions regarding the cancellation of the travel arrangement on behalf of passenger, as stated in paragraph Amendment and cancellation of booking on behalf of a passenger and Return Policy of these general terms and conditions.
Each tour price is per person, generally based on double room occupancy (two persons sharing). In some locations participants may occupy larger rooms/suites/apartments for more than two persons. Participants signing up individually, if requested, will be assigned roommates of the same sex. In most tours there are a limited number of single-occupancy rooms available for those paying the extra supplement. Singles supplement will only be charged for those requiring single-occupancy rooms. Daily breakfast will be provided at the hotels. If booked extra, dinners will be provided in hotel restaurant or standard restaurants close to hotels, beverages are not included in price, they are to be ordered and paid directly by clients.
Price of Travel Arrangement
Price of travel arrangement is stated in every travel program and becomes valid with the day of the publication of each program. Prices for all the arrangements are given in EUR. SloActive d.o.o. reserves itself the right to change the prices according to Obligations Code (the changes take place due to changes in currency exchange rates, changes in transport tariffs, changes in fuel prices…). Should the price changes occur, SloActive d.o.o. has the responsibility to inform the passenger at the latest 20 days before the travel arrangment start date. If the agreed price of the travel arrangement rises more than 10%, it is the right of the passenger to cancel his booking without any further costs, yet it has to be done at the latest 2 days after he has received the notice of the price change. It is the right of the travel organizer to state in the travel program that is the obligation of the passenger to pay all the services, carried out for the passenger abroad, directly to the person that has carried out these services as predicted in the program. In this case the passenger takes the responsibility to claim all his reclamation demands abroad (where the payment took place). Our prices include only what is listed in programmes and do not include airfares or other transportation costs to and from Slovenia.
Amendment and cancellation of booking on behalf of a passenger
For every amendment after the booking has been made (upon filling in the booking form), if the amendment is possible at all, the SloActive d.o.o. charges the passenger the amount of 10 EUR. The passenger has the right to cancel the booking. The cancellation of booking has to be made in writing. Should this occur SloActive d.o.o. reserves itself the right to claim from the passenger the costs that the agency has suffered due to the cancellation of booking. The amount of costs depends on the date when the written booking cancellation was received. Unless stated differently in the travel arrangement, the following cancellation terms are to be considered as valid:
– In case of cancellation 55 days before travel arrangment start date, the cancellation fee is 10% of total price.
– In case of cancellation 54-30 days before travel arrangment start date, the cancellation fee is 30% of total price.
– In case of cancellation 29-21 days before travel arrangment start date, the cancellation fee is 70% of total price.
– In case of cancellation 20-1 days before travel arrangment start date, the cancellation fee is 90% of total price.
– In case of cancellation on the day of travel arrangment start date or in case of no show, the cancellation fee is 100% of total price.
Cancellations must be made in writing; the date that applies for the refund policies is the date when SloActive d.o.o. receives the cancellation form.
Cancellation of travel or change of travel program
Based on the valid legislation, SloActive d.o.o. has the right to cancel group programs at the latest 10 (ten) days before the scheduled tour ( travel program start date), in case there has not been enough bookings made for the realization of the travel. The lowest number of passengers is determined with every program individually. Should it happen that the number of passengers does not reach the minimum of passengers needed for the realization of the travel arrangement, the organizer does not take any responsibility for the damage compensation to the passengers, who booked the travel, yet every passenger is reimbursed the full amount of the payment he previously made. SloActive d.o.o. has the right to partially or completely resign from the travel agreement, in case during the duration of the travel or the execution of the program occur unexpected circumstances, which could not have been anticipated, eliminated or avoided, yet for SloActive d.o.o. such circumstances represent a justified cause in which the agency would not have concluded the travel agreement if such circumstances would have existed at the time of its conclusion. SloActive d.o.o. has the right to change the date or time of departure due to the change in the date or time of departure of the means of transport booked for the travel or in case of force majeure, as well as has the right to change the direction of the travel due to changes of the conditions of travel (new timetable, unstable conditions in the country of travel, natural disaster or another unexpected cause, that is out of our control) without any reimbursement for the damage and according to the valid regulation of the passenger traffic. As SloActive d.o.o. can not take the responsibility for the changes to the program due to force majeure, which could occur during the execution of the program, the agency has in this case the possibility to offer the passengers its services in another form that the existing conditions allow. SloActive d.o.o. has the right to partially or completely resign from the travel agreement during the duration of the travel if the passenger does not follow the behaviour rules, which are valid on certain types of transport or in certain accommodation and if the passenger with such behaviour endangers the wellbeing and health of other passengers and prevents the representative of the agency the realization of the travel program.
Passengers, who book a trip abroad, must have a valid passport or another suitable document that enables them to enter a foreign country. In case certain countries condition the entry to the country with a special document (visa), the passenger must acquire these documents before the travel or up to the date, stated in the program. The passengers who are not residents of the EU must acquire all the necessary documents, required by the countries of the travel destination and the ones they cross when travelling. The underage passengers need to acquire all the necessary documentation for the border crossing of the underage passengers. Should a passenger not fulfil the obligations given or should it occur that due to the passenger’s unregulated documents he is not able to travel or he has due to the same reasons cancel the travel during its duration, SloActive d.o.o. follows the terms and conditions stated in Cancellation and Refund policy. In case SloActive d.o.o. mediates in the procedure of acquiring a visa for the passenger, the agency cannot guarantee that its mediation will be successful. Mediation in the procedure of acquiring visa is not included in the price of travel and needs to be paid separately. The cost of mediation in the procedure is not returned to the passenger in any case. Should the passenger lose the documents during the duration of the trip or should the documents be stolen and these are necessary for the continuation of travel or for his return to the home country, the passenger has to provide himself new documents on his own costs. In case the passenger has to interrupt the travel due to losing their documents or because they were stolen, he is not entitled to the proportional reimbursement of the paid price of the travel.
Customs and currency control regulation
The passenger must respect the customs and currency control regulation of the Republic of Slovenia, as well as of the other countries he is travelling to. Should the passenger due to disrespect of these regulations be unable to continue the travel, the passenger is the only one to suffer the consequences and costs, occurred from such situation.
According to the regulation of the World Health Organization the passenger is required to get vaccinated before travelling to certain countries, as well as to acquire adequate corresponding documents confirming the vaccination. Vaccination is obligatory even in cases when such health regulation was accepted after the booking was made. Rejection of vaccination is not an excusable reason for the cancellation of booking, unless there are contradictions for the passenger’s health. In such case the passenger has to provide a medical statement. SloActive d.o.o. is not responsible for eventual complications or the cancellation of the travel on behalf of the passenger which could occur due to disrespect of the health regulation of the country the passenger is travelling to.
The transport of luggage between hotels during the chosen tour is included in tour price to one piece of luggage per person, not exceeding 20 kgs. SloActive d.o.o. does not take any responsibility for lost or damaged luggage. The passenger needs to report the lost or damaged luggage to the company that provided the transport or to the accommodation, where the passenger is staying. When travelling by airplane, according to the regulation, valid in the international air passenger traffic, the airline is the one responsible for luggage. In case the luggage got lost, the passenger needs to fill in the form PIR of an airline he was travelling with. Once filled in the form PIR, the passenger needs to hand in one copy of the form to the representative of the airline and retain the other copy for himself. Upon receiving this form the airline reimburses the passenger the compensation of the lost or damaged luggage, according the regulation, valid in the international air passenger traffic. SloActive d.o.o. is not responsible for the theft or damage of the passenger’s luggage or other personal belongings, valuables and documents in the accommodation, where the passenger is staying (hotels, hotel rooms, apartments, etc.).
Every passenger – holder of the travel agreement, has the right to the reclamation of unsuitable services. According to the regulation of the Consumer Protection Act, the passenger has to inform of all the irregularities and deviations from the agreed and paid travel arrangement to the responsible person for the services (whoever carries them out) or the local representative at the travel destination as soon as possible. Should the passenger fail to do so, after returning home he will not be able to hand in a written complaint, if the deficiencies were not completely settled. The form for the report of the deficiencies is to be received from the representative of the agency at the travel destination. The passenger has to hand in a written reclamation at least 60 (sixty) days after the conclusion of the travel. In case the passenger misses the legally determined date for the handing in the reclamation, SloActive d.o.o. will not consider his complaint. Without a written reclamation SloActive d.o.o. does not consider the claims for the reduction of the price of travel arrangement or any other types of reimbursements and other claims. The organizer will not consider a group complaint, which would be signed by more passengers – holders of the travel agreement, resulting from one reclamation claim. To the written claim for the price reduction, reimbursement or other type of claims the passenger needs to attach adequate confirmation of the hotel manager, transport provider or other authorised person, which will confirm the passenger’s claims, on base of which the passenger is demanding the reimbursement (for example, confirmation of payment). If SloActive d.o.o. holds the responsibility for nonrealization of the program or single services, the passenger is entitled to the reimbursement in amount of the real value of the nonrealized services or according to applicable regulations of the Consumer Protection Act, except in cases when SloActive d.o.o. has the right to cancel the travel arrangement or change of travel program.
The prices of the travel arrangements, unless differently stated in the program, include basic accident insurance, yet they do not include health insurance, which means that the passengers are responsible for taking care of their own insurance. When travelling abroad it is recommended to get the health insurance with global coverage.
Unforeseeable circumstances and responsibility
By booking a tour with SloActive d.o.o. or its partner agencies, the passenger accept, that the normal flexibility of an adventure outdoor activity is necessary, and acknowledge that delays and alterations and their results are possible. Neither SloActive d.o.o. nor any person assisting is responsible for any loss, injury, damage, accident, delay or irregularities sustained by the clients including those occurred outside the tour programs. The company does not accept responsibility for losses or expenses due to delay or changes in other services, accident, sickness, weather, strikes, war and other unforeseen circumstances.
All the prices of SloActive d.o.o. programs include value added tax. By making a booking every passenger gives SloActive d.o.o. his permission to use the photographs and videos made on the travel (the photographs and videos could include every passenger) in promotional and commercial intentions. SloActive d.o.o. does not take any responsibility for the behaviour of passengers and damage that passengers would cause during the travel. In the event of dispute between SloActive d.o.o. and the passenger the legal procedure is in competence of the courts in Slovenia. If you are not located in Slovenia, we will not be liable for any breach of any foreign legislation, code or directive as a result of you using the services offered by us, or purchasing any of the travel-related products or services of third party suppliers made available through this website. SloActive d.o.o. does not take responsibility for eventual errors in the promotional material (catalogues, leaflets and websites). These general terms and conditions replace all the previously issued general terms and conditions.
Use of Data
The tourist agency SloActive d.o.o. uses, processes and manages all obtained data on individuals in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter: »GDPR«), and in accordance with applicable legislation. The processing of such data is necessary for the execution of legitimate interests of the company, which lie in the preparation of suitable offers and other business activities, and for the execution of the contracts and agreements, concluded amongst the parties. The controller of personal data is: SloActive, turistična agencija, d.o.o., Zasip, Sebenje 26A, 4260 Bled, Slovenia, identification number: 822242800, tax number: 18420982. The individual who provided its data through the website or directly through e-mail, may, at any time, require from the controller, by submitting a request through e-mail or telephone number, to enable insight into the collected personal data, its transcript, copy, supplementation, changes, blocking or deletion of the personal data, the limitation of its use and its transfer. The individual may also object the processing of personal data. All requests must be supplemented with reasons why processing should no longer take place. In case of the individual’s legitimate objection, the company shall examine the factual background and adapt or cease with the processing in accordance with the request. In instances however when the company ascertains a legitimate basis for processing, the individual shall be informed accordingly of the continuation of data processing. The individual may also file a complaint of any deemed breach of personal data protection, with the Information Commissioner of the Republic of Slovenia, through its online form reachable under https://www.ip-rs.si/. When submitting the breach notification, comments or questions to the company, the individual is not obliged to disclose its personal data. Failing to do so, however, will prevent the company to be able to contact the notifier thereafter.
Date of last update: 12.11.2018